Here Are The Reasons Why Your Vietnam Evisa Application Has Been Rejected

The top blunder that can cause significant delays in processing your Vietnam e-visa application is submitting unsuitable passport photos and portraits.

To sidestep this setback, aspiring e-visa applicants must meticulously ready a passport photo and a freshly captured portrait before diving into the application process. These images must not only be clear and under 2MB in size but also saved in either JPG or PNG format:

• The portrait must boast superior quality, be captured within the last six months against a plain backdrop, devoid of glasses or tank tops, and facing the camera directly. Notably, cropping an image from your passport page is strictly prohibited.
• The passport bio page photo should exhibit clarity, showcasing the entire page along with all the ICAO lines.

When loading these compliant photos onto the application form, ensure that the portrait goes into the first field and the passport data page photo occupies the second. Inadvertently uploading two portraits or two passport photos can trigger photo substitution, leading to prolonged approval processes. 

2. Incorrect Personal Information

One of the recurring errors encountered during Vietnam e-Visa applications is the submission of inaccurate personal details.

Based on our extensive experience, applicants frequently err in the following fields:

• Last name (Surname)
• Date of birth
• Passport number
• Passport issue date
• Passport expiry date
• Expiry passport date

While these fields are automatically populated based on your uploaded passport, it is imperative to double-check them for accuracy in order, spelling, and format:

• Last name (Surname) must align with the ICAO line and should not contain special characters.
• Date fields should adhere to the DD/MM/YYYY format, not mm/dd/yyyy.
• Passport number must display the complete passport number as shown on the passport.

A typical confusion with the Vietnam e-visa is how its validity is linked to the entry date. Some applicants wrongly believe that their visa validity starts from the entry date, leading them to arrive in Vietnam close to the visa's expiration date. This mistake can limit their stay, as extensions are often not possible.

In reality, the e-visa is valid from the arrival date specified in your application. You cannot enter Vietnam before this date but can arrive on or after it. Therefore, it's essential to have a clear plan and flight schedule to Vietnam, ensuring you don't delay your entry for too long. Proper attention to these details can make a significant difference in your travel arrangements.

5. Applying for an eVisa While in Vietnam:

It's crucial to remember that you should not apply for the eVisa while you are already in Vietnam. Some travelers mistakenly apply for the eVisa while in Vietnam, hoping to do a same-day visa renewal for an extended stay. Unfortunately, these applications are typically rejected.

Tip: Ensure you apply for the eVisa when you are outside Vietnam. If you need to return quickly without a lengthy visa run, consider using our Emergency Vietnam eVisa service for expedited processing, allowing you to come back to Vietnam promptly.

6. Skipping Visa Applications for Accompanying Children:

When applying for an e-visa, you might encounter the option: "Under 14 years old accompanying child(ren) included in your passport (if any)." It's essential to understand that this option is only relevant if your children's names are actually included in your passport. If your children possess their own passports, they must apply for separate visas just like adults.

Some parents overlook this distinction and erroneously apply for a visa, including their children's names on the same application, even though the children have individual passports.

As a result, when the visa is issued, the children's names appear on the parent's visa, even though they are not listed in the parent's passport. This situation means that your children do not have valid visas and will not be able to board the plane. It's crucial to apply for separate visas for children with their own passports to ensure a smooth travel experience.

7. Tracking Visa Application Status Online

Don't wait passively after submitting your visa application. Regularly check the status online to avoid delays. The Vietnam Immigration Department may request additional details, and failure to respond promptly can disrupt your travel plans. Remember, you must manually visit the department's website to check for approval or special requests. No email notifications are sent due to the high volume of applications. Stay proactive by monitoring your application using your registration code, email, and date of birth.

8. Verifying E-Visa Information

Mistakes in Vietnam e-visas can occur, but if you catch them when downloading the e-visa, you have time to rectify them by applying for a new one and adjusting your travel plans promptly. It's better to address any errors beforehand to avoid being denied at the airport on your departure day, which can lead to significant inconveniences and costs.

While errors from the Vietnam Immigration Department are uncommon, it's crucial to carefully review all details upon receiving your e-visa. If you notice any mistakes, promptly contact the Department so they can address the issues in advance.

For more information on immigration procedures and opportunities for foreigners in Vietnam, feel free to contact our office. We specialize in helping foreigners navigate the complexities of entering and working in Vietnam.

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